Duplicate Consolidation
How RocketVault detects and merges duplicate cards in your inventory to keep your collection clean.
Overview
When uploading large batches of cards, it's common to accidentally scan the same card twice β or upload both a raw photo and a cropped version of the same card. Duplicate Consolidation detects these duplicates and lets you merge them into a single inventory entry.
This keeps your card counts accurate, prevents double-listing on eBay, and ensures your portfolio value isn't inflated.
How Duplicate Detection Works
RocketVault identifies potential duplicates by comparing:
| Signal | Weight |
|---|---|
| Player + Year + Set + Card Number | Normalized match on core identity fields |
| Parallel/Variant | Must match β a base card and a refractor of the same card are NOT duplicates |
| Grader + certification | Exact certification is strong evidence; conflicts are shown for review |
| Marketplace linkage | Active and historical links are checked before any record can be removed |
Note
Consolidation is conservative by default β it only flags high-confidence duplicates. Two cards of the same player from different sets are never flagged.
Running Consolidation
Step 01
Go to Cards
Navigate to the Cards page from the sidebar.
Step 02
Click Consolidate Duplicates
Select the cards you want to check, then click Consolidate selected in the inventory header or bulk-action menu. RocketVault checks only that selection, so unrelated listed cards cannot block the preview.
To intentionally inspect the entire Vault, clear the selection and click Scan all duplicates. The separate label makes the wider scope explicit.
Step 03
Review the Preview
A modal opens showing:
- The number of duplicate groups found
- A preview of the first few groups with thumbnails, player name, set, parallel, and grade
- The total number of cards that will be merged and the count of duplicate records that will be removed
- Which record will remain after the merge
Step 04
Confirm
Click Consolidate to merge. A card with an active marketplace listing is always retained. Otherwise RocketVault keeps the oldest record. It checks the cards and their listing history again before removing the duplicate.
What Happens When Cards Are Merged
When you merge duplicates:
- Card count decreases β Your total card count reflects unique cards only
- Active listings are preserved β If one of the duplicates is listed on eBay, that listing stays active and linked to the surviving card
- Same-physical-card quantity stays unchanged β Two accidental scans with quantity 1 remain one physical card with quantity 1
- History is never discarded β Completed batch-review details stay with the surviving card or original image pair. Finish any open batch review before consolidating.
- Connected records are protected β A card tied to listing history, a lot, collection, tag, trade, show, scan, or another active workflow is kept and RocketVault explains what needs attention.
- The full-inventory action stays conservative β It combines quantities only for clean records that are not linked to another workflow.
Intentional Duplicates
If this is another legitimate physical copy, choose Keep both during duplicate review. Keep separate records when condition or listing strategy differs, or intentionally update the retained card's quantity when the copies are interchangeable. Do not use Mark for merge for a second physical copy.
Manual Trigger Only
Consolidation in RocketVault is always manual β you trigger it from the inventory header and review the preview before any merges happen. There's no auto-consolidate-on-upload mode; the cost of accidentally merging two cards you wanted separate (e.g., two genuinely different copies of the same card with different conditions) is high enough that the action stays under your direct control.
Common Questions
Will consolidation affect my eBay listings? No listing row is deleted. If exactly one duplicate has an active listing, that card becomes the primary and the listing stays live. If a non-primary record has draft, ended, sold, fee, or other listing history, consolidation stops and tells you to resolve the link. Two active listed records are ambiguous and also stop the merge.
Can I undo a consolidation? Consolidation is not reversible β once cards are merged, the duplicate entry is removed. However, you can always re-upload the card images to create a new entry if needed.
How often should I run consolidation? After each large upload batch, or whenever you notice your card count seems higher than expected. There's no harm in running it frequently β if no duplicates are found, nothing happens.
Inventory Management
Browse, filter, sort, and manage your card inventory. Tabbed pipeline view, bulk operations, attention chips, and per-card detail.
AI Card Identification
How RocketAI automatically identifies your cards, extracts metadata, and detects parallels and variants.
Pricing & Market Data
Understand how RocketVault prices your cards using real market data from the RocketVault Pricing Database and eBay.