Duplicate Consolidation
How RocketVault detects and merges duplicate cards in your inventory to keep your collection clean.
Overview
When uploading large batches of cards, it's common to accidentally scan the same card twice — or upload both a raw photo and a cropped version of the same card. Duplicate Consolidation detects these duplicates and lets you merge them into a single inventory entry.
This keeps your card counts accurate, prevents double-listing on eBay, and ensures your portfolio value isn't inflated.
How Duplicate Detection Works
RocketVault identifies potential duplicates by comparing:
| Signal | Weight |
|---|---|
| Player + Year + Set + Card Number | Normalized match on core identity fields |
| Parallel/Variant | Must match — a base card and a refractor of the same card are NOT duplicates |
| Grader + certification | Exact certification is strong evidence; conflicts are shown for review |
| Marketplace linkage | Active and historical links are checked before any record can be removed |
Note
Consolidation is conservative by default — it only flags high-confidence duplicates. Two cards of the same player from different sets are never flagged.
Running Consolidation
Step 01
Go to Cards
Navigate to the Cards page from the sidebar.
Step 02
Click Consolidate Duplicates
In the inventory header actions row at the top of the page, click Consolidate duplicates. The button is right next to Refresh stale and Sync listings — no menu digging required.
RocketVault scans your entire inventory (across all four tabs) and groups potential duplicates together. You don't need to select cards first — consolidation always runs against your full inventory.
Step 03
Review the Preview
A modal opens showing:
- The number of duplicate groups found
- A preview of the first few groups with thumbnails, player name, set, parallel, and grade
- The total number of cards that will be merged and the count of duplicate records that will be removed
- Which record will remain after the merge
Step 04
Confirm
Click Consolidate to merge. A card with an active marketplace listing is always retained. Otherwise RocketVault keeps the deterministic oldest record. The preview fingerprint, duplicate decision, card identity, listing state, and other workflow links are checked again before the duplicate is removed.
What Happens When Cards Are Merged
When you merge duplicates:
- Card count decreases — Your total card count reflects unique cards only
- Active listings are preserved — If one of the duplicates is listed on eBay, that listing stays active and linked to the surviving card
- Same-physical-card quantity stays unchanged — Two accidental scans with quantity 1 remain one physical card with quantity 1
- History is never discarded — Completed batch-review evidence and processing/parallel audit rows are preserved with the surviving inventory record or original image pair. An open or inconsistent batch review still blocks consolidation.
- Consequential links fail closed — A duplicate with listing history, lot, collection, tag, trade, show, scan, or another live ownership/workflow link is rejected with an actionable message instead of being deleted
- Legacy global SKU groups remain additive — The older full-inventory consolidation action combines quantities only for clean, unlinked inventory records
Intentional Duplicates
If this is another legitimate physical copy, choose Keep both during duplicate review. Keep separate records when condition or listing strategy differs, or intentionally update the retained card's quantity when the copies are interchangeable. Do not use Mark for merge for a second physical copy.
Manual Trigger Only
Consolidation in RocketVault is always manual — you trigger it from the inventory header and review the preview before any merges happen. There's no auto-consolidate-on-upload mode; the cost of accidentally merging two cards you wanted separate (e.g., two genuinely different copies of the same card with different conditions) is high enough that the action stays under your direct control.
Common Questions
Will consolidation affect my eBay listings? No listing row is deleted. If exactly one duplicate has an active listing, that card becomes the primary and the listing stays live. If a non-primary record has draft, ended, sold, fee, or other listing history, consolidation stops and tells you to resolve the link. Two active listed records are ambiguous and also stop the merge.
Can I undo a consolidation? Consolidation is not reversible — once cards are merged, the duplicate entry is removed. However, you can always re-upload the card images to create a new entry if needed.
How often should I run consolidation? After each large upload batch, or whenever you notice your card count seems higher than expected. There's no harm in running it frequently — if no duplicates are found, nothing happens.
Inventory Management
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AI Card Identification
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Pricing & Market Data
Understand how RocketVault prices your cards using real market data from the RocketVault Pricing Database and eBay.